Imagine you are an entrepreneur, multi-tasking over number of departmental processes, and also sacrificing some quality ‘me’ time for the sake of important projects or deals your company would substantially benefit from. What if you are required to sign a contract for a deal closure, and send the same to your client in few hours, conveniently located thousands of miles away?
No need to get baffled by the requirement. It can be very well fulfilled by fax. Through fax, an exact copy of the document is made through electronic scanning, and the same is transmitted over a secure telephone line to the recipient. For this entire process, you need:
- A scanner to scan the document to be sent as fax
- A printer to print the document received as fax
- Fax machine
- Dedicated telephone line over which transmission of fax data would occur
The setup and infrastructure costs of the above mentioned in Australia seem to be intimidating. Isn’t it? Well, this can be prevented by use of internet technology to send and receive fax. All you need to have is a subscription with third party internet fax service provider. Using this, you can send your documents as fax to email, received by the recipients as attachments in their inbox. The service provider will usually provide you a dedicated fax number for your business, on which others can send fax to you. Your faxes will be stored in your account, as attachments with emails; also their backup copies can be stored on your online account for your reference and perusal at a later date.
Using internet for faxing, entails a fixed monthly charge, and this might be variable depending on your specific business requirements. However, the ease with which it can be operated without having to setup the bulky equipments for fax, and the advanced features that come with using efax, far surpasses the traditional faxing process.